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Project Grad Ideas   A How-To Manual

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Tips for Finance/Fundraising Committees

Consider incorporating your Project Grad as a nonprofit organizationso that donations from local businesses will be tax deductible.

Visit your local Chamber of Commerce and ask them to contact theirmembership for donations.

Contact local fast food chains for donations of money and/or food and drinks.

Decorate coffee cans or shoe boxes with the high school's colors andemblems and place them in nearby stores and restaurants for collections.

Ask parents to solicit donations from civic organizations to which theybelong.

Have seniors and their parents collect newspapers, bottles, and aluminumcans to raise money.

Donate leftover funds as "seed" money for next year's Project Grad, fora scholarship, or to purchase a gift for the school from the senior class.

Entertainment Committee

The entertainment committee is responsible for gathering senior input on themes and activities, selecting and securing facilities, makingarrangements for entertainers and events, and working with the othercommittees.

Gathering Senior Input

After a decision has been made about the desirability of a theme, theentertainment committee should conduct a Senior Survey, if possible, toassure that the night's activities are attractive to the senior class (reviewthe sections on Themes and Activities and see the "Sample Senior Survey" inthe back section). If you opt to have a theme, design the Senior Survey sothat the activity choices reflect the mood of the theme.

Selecting and Securing Facilities

There are many factors to consider when selecting and securing facilities.First, if activities throughout the night are to take place at various locations,you will not want members of the senior class to provide their owntransportation. Ask your community to donate free use of buses for theevening, or ask the school to donate the use of school buses. Rememberthat the drivers will need to be paid, unless they are willing to donate theirservices to Project Grad.

Other considerations, when selecting facilities are safety, convenience, andprice. The members of the entertainment committee should ask themselvesthese questions:

  • What are the fire regulations concerning the selected locations?
  • Are there possible hazards that should be addressed?
  • Do the facilities have the storage refrigeration, or cooking units thatwill be needed by the food committee?
  • Do the facilities have public address systems, or at least the properelectrical outlets for microphones and speaker?
  • Could the use of the facilities be donated by the owners, or paid for bya civic group or business?
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